Planning Your Office Move

Moving your office can be daunting, but with proper planning and the right team in place, it can be a seamless transition. MG Moving Services will guide you through the planning process with our comprehensive checklist and expert advice.

Get A Quote

"*" indicates required fields

Office Move Plan Checklist

A well-thought-out move plan is crucial for a smooth transition. Here are six questions to ask about your move plan:

What is the timeline for the move? Establishing a clear timeline helps allocate resources efficiently.
Who is responsible for what? Assign tasks to ensure accountability.
How will IT infrastructure be moved? Planning the relocation of sensitive equipment is essential.
What are the packing and labeling protocols? Proper packing and labeling facilitate an organized move.
How will you ensure minimal operational downtime? Strategies for a phased move or off-hours moving might be necessary.
What is the budget for the move? Outline all expected costs to avoid surprises.

After your free consultation with MG Moving Services as your commercial mover, sign the agreement as soon as possible so their professional moving consultants can start your office move.

A dedicated group of multiracial architects is having meeting at office and looking at blueprints

professional checking the key card access of her fob device before a move

Check Building Rules, Regulations, & Access

What are the loading dock availability and restrictions? Confirm dock access times, height restrictions, and if reservations are needed for trucks.
What elevator usage policies apply during moves? Ask if there are specific elevators for moves, off-hours restrictions, or if you need to reserve in advance.
Are there specific move-in/move-out times or noise restrictions? Verify moving hours allowed and if there are quiet periods to avoid disruption.
What insurance requirements must be met? Determine the type and amount of insurance your moving company needs to provide to both buildings.

Setting the Move Date

Coordinate with these parties to select your move date:

Contractors—Contractors are essential for preparing the new space to meet your specific requirements before moving in. Whether it’s custom build-outs, electrical work, or plumbing, their work schedules need to align with your move date. Coordinating with contractors ensures the new office is ready for occupancy, with all necessary modifications completed in time for the move.
Phone and IT Companies—These service providers are essential to ensure your business remains operational without significant downtime. Coordinating with phone and IT companies is crucial for setting up communication systems, internet connectivity, and the network infrastructure at the new location. Their involvement in the planning process helps determine a move date that allows for the seamless transition of services, ensuring your business can continue its operations with minimal interruption.
Furniture Companies—Furniture companies play a vital role in the aesthetic and functional setup of your new office. Coordinating with them is essential for the timely delivery and assembly of office furniture, workstations, and other essentials. Involving them in the planning process helps ensure that the new office space is fully furnished and ready for your employees by the move date, contributing to a comfortable and productive work environment from day one.

office manager meeting with their team leaders to discuss moving dates and priorities

new office and furniture with an open floor plan

Prepare Your Employees

Preparing your employees for an office move is necessary for maintaining productivity and morale. Involvement in moving plans fosters a sense of ownership and minimizes resistance to change. Early communication is vital; it allows employees to adjust their personal and professional schedules accordingly. Clear instructions and updates about the move ensure everyone understands their role and responsibilities, reducing downtime. Moving materials, such as packing materials and guidelines, help organize their workstations efficiently. Ultimately, involving employees in the move process promotes a smooth transition and a quicker return to total productivity in the new office.

From Local to Long Distance Moves

Real people. Real moves.

Kelly S.

Moved to Tysons Corner, VA

My Guys Moving provided exceptional service in all parts of our move – packing two residences, holding household goods in storage, and ultimately two deliveries. Nothing was damaged or missing, everything was re-assembled properly, and most importantly the crews were all professional, courteous, and diligent. The quotes we received from Joey Magnotti were spot on and lower than two others, which was another plus! Many thank, MG Moving Services (My Guys).

Leslie Danaker

Moved from Houston, TX to Miami, FL

The relocation consultant was beyond exceptional. He helped us from start to finish and even helped me find a last minute cleaning company. I truly cannot thank MG Moving enough for the wonderful experience of moving our entire office. I highly recommend MG Moving Services to anyone that needs a reliable, trustworthy company.

Francesca C

Moved from Reston, VA to Aldie, VA

They showed up at 8:30am and were the most professional movers that I have ever used! They took their time and communicated with us throughout and nothing broke! I HIGHLY recommend this company they are phenomenal!! Thanks MG Moving Services (My Guys), you made my move easy and stress free especially during the holidays!

Streamline Your Office Move With Expert Planning from MG Moving Services

Relocating your office doesn’t have to be a challenge. With MG Moving Services, we provide expert guidance and a comprehensive checklist to ensure a seamless transition. Get a free quote today and start your office move with confidence. Our detailed planning process addresses every aspect of your move, from IT infrastructure to building regulations and employee preparation. We help you set realistic timelines, define roles, ensure proper packing protocols, and manage operational downtime efficiently. Trust MG Moving Services to make your office relocation as smooth and efficient as possible, with minimal disruption to your daily operations. Let us handle the complexities of your move so you can focus on what you do best—running your business.